9 Ways To Limit Paper Usage In Your Organisation

Environmental protection has become a new way to meet the digital age. Organizations concerned with the environment are at the forefront of the discussion on reducing waste in daily life. Most of us spend a lot of time in the office, so it is equally important to reduce measures, find ways to complete tasks, and reduce the amount of paper used by the company. Think about it, even for an organization, paper with high utilization rate will not be ignored in paper copy, storage and waste. With the development of science and technology in various fields, it is easier to preserve paper than before. However, taking green action will make a real difference.
Let's discuss several ways to save office paper usage in implementation.
1) Say "no" to the printer
Printing a document is just a click, so before you do it, whether you really need a hard copy of a specific document, always consider it twice. Weigh whether your choice can send the same document by e-mail, and it does finish the work, and then always choose to send it electronically. If the final printed paper will fall into the dustbin, re evaluate it to save the company's paper resources.
2) Install Office Applications
Many office applications are now readily available and more effective in enhancing business operations and processes. Applications such as slack, asana, Evernote, and officesuite rarely simplify tasks from file sharing to project management in the most convenient way. Google Docs is also an effective way to collaborate with documents and spreadsheets without printing documents, so you can save paper.
3) Use the whole sheet of paper
Well, if it involves a point, you need to print a document, and then consider that printing on both sides of it is possible, or the document will be used within the Department. If you print a set of appropriate guides on one or both sides of the page, you can easily save a lot of paper resources and avoid confusion.
4) Establishment of direct deposit
Checks are also paper! It is very beneficial to provide the option of setting up direct deposit, because it will save the trip to the bank and ultimately save gasoline and time, which seems to be an additional advantage for the environment.
5) Reduce label usage
Most offices use printed labels with addresses as envelopes. However, in the end, everything turned into garbage. Therefore, another option is to use an address stamp, or a more environmentally friendly option is to print the address directly on the envelope.
6) Crushing and recycling
The best way to save paper is to recycle paper. Encourage and appreciate employees to make maximum use of dustbins to divide garbage into biodegradable and non biodegradable parts. Shredders are also useful because some paper cannot be put directly into the recycle bin.
7) Electronic archives
Storing records is a necessary procedure in any office. But these documents do not have to be stored in the filing cabinet, because in the long run, they are more like aging and destruction. In addition, searching, sorting, and locating any particular document is a tedious task. Now there are many electronic products to choose from. With a little research, you can find the perfect choice for your business needs.
8) Use email
This is still the first item in the chart when it is necessary to avoid paper use. Whether you need to contact employees, customers or the company, you can use fast, reliable and paperless e-mail. In addition, e-mail is widely used and most of us are familiar with it, so there is no accident.
9) Switch to online fax
Is there a fax in your office? If so, you can save a lot of paper when sending and receiving documents.